Onsite voting, also known as in-person voting, is when voters physically go to a designated polling place to cast their ballots. It offers the opportunity for members of an organization, shareholders of a company, or association members cast votes on key issues, leadership positions, or policy changes. Onsite voting typically happens during an Annual Meeting, Special Meeting, Convention, or designated Election Day.
Key Aspects of Onsite Voting:
- Voting Eligibility – Only eligible members (e.g., shareholders, board members, or association members) can vote.
- Voter Registration – Some organizations require registration with a valid photo ID or other acceptable alternative forms of identification.
- Voting Methods – Can include onsite voting, proxy voting, electronic voting, or paper ballots.
- Agenda Items – Common issues include electing board members, approving budgets, bylaw changes, or major decisions.
- Quorum Requirements – A minimum number of members must be present or represented to validate the vote.
- Proxy Voting – Members who cannot attend may assign their vote to another individual.
- Assistance & Accessibility: Onsite voting locations and voting methods must be accessible to voters with disabilities, or provide assistance if needed.
Onsite voting remains a fundamental method for democratic decision-making, whether in private elections, corporate meetings, or cooperative governance. It ensures transparency, security, and direct participation, allowing eligible voters to cast their ballots in a controlled environment. By upholding proper procedures, accessibility, and fairness, onsite voting strengthens trust in the electoral process and fosters active engagement in organizational and community decisions.